ACADEMIC REGULATIONS

ACADEMIC GOOD STANDING

Academic Good Standing. A cumulative grade point average (GPA) of 2.0 or higher.

Academic Probation. If an enrolled student’s cumulative GPA after attempting 12 or more credits in either the fall or spring semester falls below 2.0, the student will be placed on academic probation. In the subsequent fall or spring semester, the student will be allowed to register for no more than sixteen (16) credits.

Extended Academic Probation. At the end of the academic probation semester, if the student fails to raise his/her GPA to 2.0 or higher, the student will be placed on extended academic probation. While on extended academic probation, the student will be limited to seven (7) credit hours in subsequent semesters and summer sessions until the student’s GPA is 2.0 or higher.

Appeal of Academic Probation or Extended Academic Probation. If a student believes he/she was placed on academic probation or extended academic probation as a result of extenuating circumstances, the student may petition the Admissions and Academic Standards Appeals Committee for an exception.

ATTENDANCE

You are expected to attend all class meetings and laboratory sessions for which you are registered. Instructors will advise you in writing of class policies governing absences, punctuality, make-up assignments, and exams at the beginning of each term. Should you miss class for two consecutive weeks, you may be withdrawn from the course.

ABSENCES

Absences accumulate beginning with the first day of class.

Official Absences. Absences from class due to authorized participation in College sponsored activities will be considered as official absences. There will be no institutionally sanctioned penalty associated with official absences. Designation of official absences will be made through the office of the Vice President of Academic and Student Affairs.

Unofficial Absences. Absences other than official absences will be considered as unofficial absences. Instructors are authorized to withdraw a student from class for excessive unofficial absences.

MAKE-UP ASSIGNMENTS AND EXAMS

It is your responsibility to make up any assignments or exams missed because of either an official or unofficial absence. Arrangements for make-up assignments or exams must be made with the individual instructor prior to the absence. At the discretion of the instructor, you may be denied the opportunity to make up assignments or exams missed because of an unofficial absence. Make-up assignments or exams for official absences shall not be punitive in nature.

PUNCTUALITY

You are expected to be prompt in attending each of your classes. Instructors are authorized to take appropriate actions, including withdrawing you from class, because of excessive tardiness.

THE CREDIT SYSTEM

Credit is given by means of a semester credit system which assigns each course a certain number of credits. A credit usually represents three hours of work each week in a 16-week semester; it may stand for an hour of classroom work and two hours of preparation, for three hours of laboratory work, or for some other combination as the particular course may demand.

AWARDING TRANSFER CREDIT

To apply credit earned at another accredited institution of higher education towards an EAC degree, a student must have each of their former colleges send an official college transcript directly to EAC’s Admissions and Registration Office. The College accepts electronic and mailed official transcripts. The College does not accept faxed or emailed transcripts. A student may receive transfer credit for courses taken at another accredited higher education institution in which they received a grade of “C” or better.

Eastern Arizona College uses the AZTransfer and TES College Source websites to evaluate student transcripts. AZTransfer has established with all AZ community colleges and state universities common general education core course numbers designated as Sun Numbers. Any course assigned with a Sun Number transfers to each AZ institution as identified in the Sun Matrix Report found at http://aztransmac2.asu.edu/cgi-bin/ WebObjects/ATASS.woa/wa/SUNMatrix. In addition, EAC uses the AZ Transfer Course Equivalency Guide (CEG) and Community College CEG to help evaluate official college transcripts from other AZ colleges.

EAC also uses the Transfer Evaluation System (TES) from CollegeSource to review course descriptions and store equivalencies from all other institutions.

When transfer courses are determined to be equivalent or similar to EAC courses, the student will receive credit for the equivalent EAC courses. Courses that are determined to not be equivalent or similar to EAC courses may transfer as elective credit. Students may view their evaluated courses displayed on their unofficial transcripts in their myEAC student portal. To review an evaluation of transfer courses contact the Admissions and Registration Office at (928) 428-8270.

In unusual circumstances, a student may petition the Admissions and Academic Standards Appeals Committee for credit for transfer courses in which a grade of “D” was received.

Courses taken from another institution while a student is academically suspended from EAC will not be accepted by EAC.

Accredited higher education institutions are those that are fully accredited by the Higher Learning Commission, New England Association of Schools and Colleges, Middle States Association of Colleges and Schools, Northwest Association of Schools and Colleges, Southern Association of Colleges and Schools, and/or the Western Association of Schools and Colleges.

Transfer credit from non-accredited postsecondary institutions may also be accepted if such credits represent equivalent or higher level work at Eastern Arizona College.

Prerequisite courses taken over ten years ago may not prepare a student for the subsequent course due to changes in the body of knowledge in the field being studied.

NATIONAL STANDARDIZED EXAMINATIONS

A student may be awarded college credit for satisfactory scores on national standardized examinations listed in the American Council on Education’s “A Guide to Educational Credit by Examination, 4th Edition,” or its successor.

CLEP is an example of such an examination. The College’s Evaluation/ Testing Center administers the CLEP. There is a fee for the CLEP exam. If a student intends to transfer to another college or university they are cautioned that policies governing the awarding of CLEP credit vary from institution to institution. In all cases, scores earned for CLEP examinations will have to be submitted separately to each institution at which credit is being sought.

BUSINESS

COMPOSITION AND LITERATURE

HISTORY AND SOCIAL SCIENCES

LANGUAGES

SCIENCE AND MATHEMATICS

CREDIT BY ARTICULATION WITH SECONDARY SCHOOLS

High school students participating in a secondary program articulated with Eastern Arizona College will receive college credit according to the terms of the articulation agreement with the specific secondary school. Credits earned via articulated secondary programs may not be transferable, depending on the policies of the receiving institution.

CREDIT BY DEPARTMENTAL EXAMINATION

If a student has acquired college level knowledge or skill through work or life experiences for which they have not received college credit, they may petition the Admissions and Academic Standards Appeals Committee to earn college credit by taking an EAC Departmental Exam provided the student is not currently enrolled in that course nor seeking credit for a lower level course after successfully completing a higher level course. This petition may be obtained through the student’s Gila Hank Online account. Upon approval of the student’s petition, a comprehensive written and/or performance examination (not the course final exam) relating experience to course content will be administered by an instructor designated by the Vice President of Academic and Student Affairs. The examination will be documented by filing results in EAC’s Admissions and Registration Office. If proper test administrators are not available at the time of the request, the student must wait until the test administrator is available. Permission to take such an exam is limited to subject areas offered by Eastern Arizona College in which competency can be measured satisfactorily by a written or performance test. A course may be challenged only one time. Credit awarded on this basis will be recorded on an official transcript only upon completion of 16 credit hours at Eastern Arizona College and will be shown on the transcript as “credit by departmental examination.” A credit by examination fee will be charged for the examination (see catalog, section “Other Fees”). Upon transfer, acceptance of credit awarded by means of departmental exam may be treated differently by the receiving institution.

CREDIT FOR INTERNATIONAL BACCALAUREATE

Credit may be awarded for International Baccalaureate coursework. An official translation from an approved accredited translation body by NACES or AICE must be obtained for any transcript that is non-English. Transcripts submitted to the Admissions and Registration Office will be evaluated on a course by course basis.

CREDIT FOR ADVANCED PLACEMENT

Testing and evaluation for Advanced Placement will be uniform throughout the District and shall be applied uniformly by divisions and individual instructors.

The following list shows the EAC credit awarded for specific advanced placement examinations.

Art (2-D Design). An AP Exam score of 4 or 5 earns credit for EAC course ART 101, for 3 credits. A score of 1, 2, or 3 earns no credit.

Art (History). An AP Exam score of 4 or 5 earns credit for EAC courses ART 133 and 134, for 6 credits. An AP Exam score of 3 earns credit for EAC course ART 133 or ART 134, for 3 credits. A score of 1 or 2 earns no credit.

Art (Drawing). An AP Exam score of 4 or 5 earns credit for EAC course ART 111 for 3 credits. A score of 1, 2 or 3 earns no credit.

Biology. An AP Exam score of 4 or 5 earns credit for EAC courses BIO 181 and 182, a total of 8 credits. A score of 3 earns credit for BIO 100, for 4 credits. A score of 1 or 2 earns no credit.

Calculus AB. An AP Exam score of 3, 4 or 5 earns credit for EAC course MAT 221, for 5 credits. A score of 1 or 2 earns no credit.

Calculus BC. An AP Exam score of 4 or 5 earns credit for EAC courses MAT 221 and 230, a total of 9 credits. An AP Exam score of 3 earns credit for EAC course MAT 221 for 5 credits. A score of 1 or 2 earns no credit.

Chemistry. An AP Exam score of 5 earns credit for EAC courses CHM 151 and 152, a total of 8 credits. A score of 4 earns credit for CHM 151 for 4 credits. A score of 1, 2 or 3 earns no credit.

Comparative Government & Politics. An AP Exam score of 4 or 5 earns credit for EAC department elective credit, for 3 credits. A score of 1, 2 or 3 earns no credit.

English Language/Composition. An AP Exam score of 4 or 5 earns credit for EAC course ENG 101 for 3 credits. A score of 1, 2 or 3 earns no credit.

English Literature/Composition. An AP Exam score of 4 or 5 earns credit for EAC course ENG 101 or Dept. Electives, for 3 credits. A score of 1, 2 or 3 earns no credit.

Environmental Science. An AP Exam score of 4 or 5 earns credit for EAC course BIO 105, for 4 credits. A score of 1, 2 or 3 earns no credit.

European History. An AP Exam score of 4 or 5 earns credit for EAC courses HIS 104 and 105, a total of 6 credits. A score of 1, 2 or 3 earns no credit.

French Language. An AP Exam score of 3, 4 or 5 earns credit for EAC courses FRE 101, 102, 201 and 202, a total of 16 credits. A score of 1 or 2 earns no credit.

German Language. An AP Exam score of 3, 4 or 5 earns credit for EAC courses GER 101, 102, 201 and 202, a total of 16 credits. A score of 1 or 2 earns no credit.

Japanese Language. An AP Exam score of 3, 4 or 5 earns credit for EAC courses JON 101 and 102, a total of 10 credits. A score of 1 or 2 earns no credit.

Macroeconomics. An AP Exam score of 4 or 5 earns credit for EAC course BUA 221, for 3 credits. A score of 1, 2 or 3 earns no credit.

Microeconomics. An AP Exam score of 4 or 5 earns credit for EAC course BUA 223, for 3 credits. A score of 1, 2 or 3 earns no credit.

Music Theory. An AP Exam score of 4 or 5 earns credit for EAC course MUS 105 and MUS 107, for 6 credits. A score of 1, 2 or 3 earns no credit.

Physics 1. An AP Exam score of 4 or 5 earns credit for EAC course PHY 111, for 4 credits. A score of 1, 2 or 3 earns no credit.

Physics 2. An AP Exam score of 4 or 5 on earns credit for EAC course PHY 112, for 4 credits. A score of 1, 2, or 3 earns no credit.

Physics C: Electricity and Magnetism . An AP Exam score of 3, 4, or 5 on earns credit for EAC course PHY 112, for 4 credits. A score of 1 or 2 earns no credit.

Physics C: Mechanics. An AP Exam score of 3, 4 or 5 on Electricity and Magnetism earns credit for EAC course PHY 111, for 4 credits. A score of 1 or 2 earns no credit.

Psychology. An AP Exam score of 4 or 5 earns credit for EAC course PSY 101, for 3 credits. A score of 1, 2, or 3 earns no credit.

Spanish Language. An AP Exam score of 3, 4 or 5 earns credit for EAC courses SPA 101, 102, 201 and 202, a total of 16 credits. A score of 1 or 2 earns no credit.

Spanish Literature and Culture. An AP Exam score of 3, 4 or 5 earns credit for EAC courses SPA 101, 102, 201 and 202, a total of 16 credits. A score of 1 or 2 earns no credit.

Statistics. An AP Exam score of 3, 4 or 5 earns credit for EAC course MAT 160, for 3 credits. A score of 1 or 2 earns no credit.

US Government and Politics. An AP Exam score of 4 or 5 earns credit for EAC course POS 110, for 3 credits. A score of 1, 2 or 3 earns no credit.

US History. An AP Exam score of 4 or 5 earns credit for EAC courses HIS 101 and 102, a total of 6 credits. A score of 1, 2 or 3 earns no credit.

CREDIT FOR APPRENTICESHIP TRAINING, LICENSING, AGENCY TRAINING, EXAMINATION, OR EVALUATION

If a student holds a valid and current license or accreditation for a specific skill or trade which included passing an exam by a state or nationally recognized Board and have been actively practicing that skill within the last five years, they may petition the Admissions and Academic Standards Appeals Committee for college credit in subject areas offered by EAC. The student must supply the name and address of the accrediting Board, trade school, or agency to EAC’s Admissions and Registration Office.

If a student holds a valid and current license or accreditation for a specific skill or trade which included passing an exam by a state or nationally recognized Board and have been actively practicing that skill within the last five years, they may petition the Admissions and Academic Standards Appeals Committee for college credit in subject areas offered by EAC. The student must supply the name and address of the accrediting Board, trade school, or agency to EAC’s Admissions and Registration Office.

Transcript wording will be “Credit by departmental evaluation.” If there is a question about awarding of credit under these conditions, the student will be given the opportunity to earn the credits in question by examination as described under the Credit By Examination section. Credit earned by apprenticeship training, licensing, or other agency training or examination may not be transferable. Credit awarded on this basis will be recorded on an official transcript only upon completion of at least 16 credit hours in courses at Eastern Arizona College and will be shown on the transcript as “credit awarded by evaluation.” Upon transfer, acceptance of credit awarded by evaluation may be treated differently by the receiving institution.

CREDIT FOR MILITARY TRAINING

“The 2006 Guide to the Evaluation of Educational Experiences in the Armed Services” or its successor, published by the American Council of Education, is used as the basis for evaluating training and experience in the armed forces. A student may receive college credit if the armed services training parallels a curriculum area offered at Eastern Arizona College, and the credit meets a program requirement, or is used as elective credit. Credit awarded on this basis will be recorded on an official transcript only upon completion of at least 16 credit hours in courses at Eastern Arizona College and will be shown on the transcript as “military credit awarded by evaluation.” Upon transfer, acceptance of credit awarded for military service may be treated differently by the receiving institution.

GRADING

Each course in which you are enrolled at the close of registration for that course will be awarded one of the following grades:

Grade point averages are computed by multiplying the grade points earned by the corresponding credit and dividing the sum of those products by the total credit attempted.

GRADE OF FAILING “F”

The Department of Education states, “An earned ‘F’ is assigned when a student completes the course but fails to achieve course goals.” The grade of “F” or mark of failing will be given on final grade rolls when the student has participated in the course and has earned an F. An earned F shall be defined by all of the following indicators:

1. The student has not withdrawn themselves or requested to be withdrawn from the course prior to finals week.

2. The College has not withdrawn the student due to lack of participation reported by the instructor.

3. The instructor has not requested the student to be withdrawn through the proper channels after the 45th day rolls.

4. The student’s grade for the course has been calculated as a failing grade.

An earned “F” is not given for non-participation. A student who does not participate will be withdrawn from the course.

GRADE OF INCOMPLETE “I”

The grade of Incomplete (I) may be given for reasons acceptable to the instructor if you do not complete the objectives of the course during enrollment. Incompletes may be changed to grades when, upon contract with instructors, the objectives of the courses involved are completed at a passing level. A student is solely responsible for making arrangements with instructors to complete course requirements. The course must be completed and a grade recorded by the end of the next regular semester following the Incomplete, or a grade of “F” will be recorded for the course.

GRADE OF PASS “P”

“P” grades are not calculated in your GPA. A “P” grade is normally available only to the non-transfer student. The Academic Standards Committee may approve a petition for up to 6 units of “P” grades to be applied toward fulfilling graduation requirements in a university parallel curriculum. “P” grades changed by petition are equivalent to “C” grades.

GRADE OF WITHDRAWAL “W”

You may obtain the grade of Withdrew (W) by officially withdrawing from a class within the allotted time frame. Ceasing to attend a class does not constitute withdrawal; however, faculty can initiate an official withdrawal from a course.

GRADE OF AUDIT “AU”

The grade of Audit (AU) is given to students who officially enroll in a course as an auditor to obtain course information and do not wish to earn college credit. When auditing, students pay the regular tuition and fee charges in addition to the audit fee as specified in the fee schedule.

Nursing is a competitive entry program, and students cannot advance in the nursing program without a letter grade. Therefore, NUR courses cannot be audited.

GRADES FOR REPEATED COURSES

A student may repeat a course previously taken at Eastern Arizona College in order to improve their grade or to update their knowledge of the course material. When a course is repeated, credit may be counted only once for graduation and only the higher grade will be used for computation of the grade point average; however, all grades will appear on the student’s transcript. Veterans cannot claim benefits for repeated courses unless the veteran received a grade of “F” and the course is needed for graduation.

GRADE CHANGES

Grade changes can be made through a grade change request initiated by the instructor, followed by approval of the Academic Dean or Vice President of Academic and Student Affairs. If an instructor is not available, the Academic Dean or Vice President of Academic and Student Affairs may initiate a grade change request. Grade changes due to clerical errors can be made and corrected by the Admissions and Registration Office.

If a student desires to appeal a grade, that student must seek out the instructor so both parties may be afforded an opportunity to clarify facts and to reach a mutually acceptable solution. If student satisfaction is not achieved after meeting with the instructor, the appeal will continue with Step II under the Official Review Process.

GRIEVANCE PROCEDURE– ACADEMIC STANDARDS

Students aggrieved by College actions of an academic nature shall have the opportunity for appeal.

The professional educator’s qualifications and rights to determine academic standards are respected and accepted. The professional educator shall be accountable for establishing and maintaining appropriate academic standards for coursework.

When a complaint about academic standards arises, with the exception of sexual harassment, the student shall subscribe to the following procedure to render the complaint legitimate. Complaints of sexual harassment should follow the procedure set forth in GCCCD Policy 2075.01 - Procedures for Alleged Violations of the Title IX Sexual Harassment Regulations. The student’s right for grievance shall be forfeited if the complaint is not addressed through the Official Review Process - Academic Standards. The Official Review Process - Academic Standards may not be applicable when services are delivered under the provisions of a negotiated contract. The appeal process does not suspend any actions which are being grieved.

DEFINITION OF TERMS

Days: Calendar days exclusive of official holidays as identified in the College Catalog.

Complainant: Student complainant.

Professional Educator: College professional educator(s) responsible for the program or action for which the student complainant has a grievance.

Vice President of Academic and Student Affairs: Campus official designated by the College President for oversight of academic affairs.

Admissions and Academic Standards Appeals Committee: College committee charged with responsibility to advise the College President on policies, standards, rules and regulations for academic standards and student admission; and to serve as an appeals committee for grievances concerning academic standards.

Academic Standard: All actions relating to grades, grading standards, professional educator conduct, materials presented in a classroom by the professional educator or adjunct, and professional educator discrimination against a student exclusive of discrimination as defined by federal or state laws.

OFFICIAL REVIEW PROCESS– ACADEMIC STANDARDS

Step 1. The Complainant shall seek out, within five (5) days of the action, the Professional Educator so both parties may be afforded an opportunity to clarify facts and to reach a mutually acceptable solution.

Step 2. If Complainant satisfaction is not achieved in Step 1, the Complainant shall provide a written request for a meeting to the Academic Dean responsible for oversight of the standards employed by the Professional Educator. Within five (5) days of receipt of the request the Academic Dean shall arrange for a meeting to include the following individuals: the Academic Dean, the Professional Educator, and the Complainant. The Academic Dean shall attempt to mediate an acceptable solution.

Step 3. If Complainant satisfaction is not achieved in Step II, the Complainant shall provide a written request for a hearing by the Admissions and Academic Standards Appeals Committee. The request shall articulate the complaint and shall be delivered to the Vice President of Academic and Student Affairs within five (5) days after receiving a recommended solution as provided in Step II then forwarded to Chair of the Admissions and Academic Standards Committee for review. Within ten (10) days of receipt of the request, but not less than three (3) days of receipt of request, the Chairperson of the Admissions and Academic Standards Appeals Committee shall arrange for a hearing. The Complainant, the Professional Educator and the Academic Dean shall attend the hearing. Within ten (10) days of the conclusion of the hearing, the Chairperson of the Admissions and Academic Standards Appeals Committee shall set forth a written document addressing finding of fact and the decision reached by the Committee. Copies shall be addressed to the Complainant, the Professional Educator, the Academic Dean, and the College President. Decisions made by the Admissions and Academic Standards Appeal Committee are binding.

HONORS

President’s List: The President’s List will, upon completion of each semester, include those full-time students who:

• Are enrolled in a curriculum listed in a College Academic Catalog leading to a degree offered by Eastern Arizona College,

• Complete during the semester a minimum of 12 credits at the 100 level or higher for which a grade other than an “I” (Incomplete) or “P” (Pass) grade was earned, and

• Received a 4.000 semester grade point average.

Dean’s List: The Dean’s List will, upon completion of each semester, include those full-time students who:

• Are enrolled in a curriculum listed in a College Academic Catalog leading to a degree offered by Eastern Arizona College,

• Complete during the semester a minimum of 12 credits at the 100 level or higher for which a grade other than an “I” (Incomplete) or “P” (Pass) grade was earned, and

• Received a 3.500 through 3.999 semester grade point average.

OFFICIAL NOTIFICATIONS

At initial enrollment all students receive an Eastern Arizona College MonsterMail account. This email account is free of charge and is the official notification channel for all EAC correspondence to the students. Correspondence sent to this address will be deemed official and adequate notification to you regarding the contents of such correspondence.

REGISTRATION

The act of enrolling in courses at the College indicates you agree to be subject to all the requirements, policies, and regulations in the College Catalog and Student Handbook, and agree to establish a permanent college academic record. You further acknowledge that in order to be admitted to other colleges or universities you may be required to send this academic record to those institutions. Your enrollment also certifies your understanding that the content of EAC courses are designed for adult students and if you are a younger student you may feel constrained from participating in class discussions due to the maturity and age of other students in addition to the subject matter being discussed. Contact the Admissions and Registration Office at (928) 428-8270 or 1-800-678- 3808, Ext. 8270 for details.

COURSE OVERLOAD

The typical academic load varies from 15 to 18 credit (semester) hours. Students carrying a minimum of 12 credit hours are considered full-time students for financial aid, residency, and scholarship purposes.

You are allowed to register for an “overload”—defined as more than 18 credit hours contingent upon the following criteria. For purposes of overload consideration, Activity/Personal Enrichment courses are not included in the number of credits to be examined.

• You may enroll for an overload of up to 22 credit hours if you have completed a minimum of 12 credits at Eastern Arizona College with a cumulative GPA of 2.75 or higher.

• If you have not completed, but are currently enrolled in, a minimum of 12 credits at Eastern Arizona College, you must petition to enroll for an overload of up to 22 credits for the subsequent semester contingent upon completion of your courses currently in progress of 2.75 or better. At the end of the semester, if the cumulative GPA for the courses in progress is less than 2.75, you will be administratively withdrawn from the course(s) requested in your petition. You may also be subject to other points of enforcement surrounding academic standards.

• If you have completed at least 12 credits at Eastern Arizona College with a cumulative GPA of 2.25 through 2.7499, you must petition the Admissions and Academic Standards Committee for approval to register for an overload.

• If your cumulative GPA is less than 2.25, you will not be considered for an overload unless evidence is provided showing that impending graduation requirements cannot otherwise be met.

• If you are a first-time student or first-semester transfer student to Eastern Arizona College, you must petition the Admissions and Academic Standards Committee for an overload of up to 22 credits. An official transcript from either the high school or transfer institution must be on file in the Admissions and Registration Office.

If you want to enroll in more than 22 credits for a regular semester, you must petition the Admissions and Academic Standards Committee for additional overload consideration.

TRANSCRIPTS

An official transcript is a copy of a student’s permanent academic record issued by the college Registrar. It displays all courses taken, grades received, degrees or certificates awarded at EAC.

EAC has partnered with the National Student Clearinghouse to provide a convenient web-based method for students and alumni to request official transcripts. A fee of $10 will be charged for each official transcript ordered. You can order your official transcript by clicking the link in your Gila Hank account or by directly accessing the National Student Clearinghouse ordering website at www.getmytranscript.com. Transcripts may be sent electronically or mailed. EAC does not fax official transcripts.

If you desire to transfer to another institution of higher education, you should request the Admissions and Registration Office send your official transcript directly to the institution you expect to enter. Also, you may request that the Admissions and Registration Office send a transcript directly to a prospective employer.

Students may access their unofficial transcript through their my EAC student portal at any time for no charge. Students may also visit the Admission and Registration Office and present a government issued photo ID to have an unofficial copy printed.

Eastern Arizona College reserves the right to withhold transcripts from students who are in debt to the College. A student whose transcript is being withheld has the right to discuss the matter with EAC personnel who are empowered to resolve any dispute concerning indebtedness to the College.

WITHDRAWAL FROM A COURSE

Students are responsible for initiating and completing official withdrawals from classes from which they wish to withdraw, either through their myEAC student portal in Anthology or at the Admission and Registration Office. Withdrawal before the end of the registration period will result in the course not showing on the student's transcript. This is known as “Withdrawal Without Record (WOR).” Withdrawal from a course after the close of registration will result in a grade of “W” - “Withdrew." There is a different deadline for each type of course (semester-length, short-term, and summer) that is taught at EAC.

Students with an LDA (last day of attendance) past 60% of the term who do not officially withdraw may receive an F. Instructors are authorized to withdraw students from courses for excessive unofficial absences, missing class for two consecutive weeks, excessive tardiness, disruptive behavior, or inability to perform the required tasks.

A student's failure to drop a class after registration, regardless of nonattendance or nonpayment, does not release them from the financial obligation incurred at the time of registration. To ensure a student's registration is cancelled, they must withdraw from the course. To completely remove a student's financial obligation for refundable fees, they must withdraw from the course during the open registration period for that course. If there are any nonrefundable fees, the student will still be obligated to pay these fees.

Withdrawing from a courses may affect a student’s their financial aid eligibility, veteran’s benefits, and/or athletic eligibility. Students should consult the Financial Aid and Veteran services and/or the Admission and Registration Office before withdrawing from a course. Likewise, faculty are required to attempt to consult with a student who is not attending before withdrawing them. If a student has received financial aid and withdraws from courses, they should refer to the Return of Title IV Federal Student Aid Policy in the disclosure section of the College Catalog as to how this might affect them.

Semester-Length Courses: Students may withdraw themselves through the last day of class, not including finals week to receive a “W” grade.

Short-Term and Summer Session Courses: The last day for a student or instructor to initiate an official withdrawal from a short-term or summer session course is the last day of the course.

Faculty can withdraw students up to and including the 45th day of the semester. After the 45th day and until the Friday before Finals Week, instructors may request that a student be withdrawn from a course. Justification for the request must be submitted to and approved by the dean over the respective division and the Vice President of Academic and Student Affairs.